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In the digital age, publications are vulnerable to technology failures, platform changes and format obsolescence, while Diamond Open Access publishers face significant challenges. The following infographic provides you with the key strategies to ensure the long-term preservation, interoperability and accessibility of published articles.
• Long term preservation. The publisher has a publicly displayed archival and digital preservation policy which is consistently implemented. The published content is deposited in at least one digital preservation service. (REQUIRED)
· File format
A file format is a standard way of encoding information so that it can be stored in a computer file. It defines the structure and type of data that the file contains: how information is organised, encoded, and represented. Thanks to this, the data stored in files can be consistently interpreted, accessed, and processed by software applications.
File formats widely used in the context of scholarly publishing include:
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PDF (Portable Document Format)
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EPUB (Electronic Publication)
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HTML (Hypertext Markup Language)
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XML JATS (Journal Article Tag Suite)
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DOCX (Microsoft Word Open XML Document)
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LaTeX (Document Preparation System)
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CSV (Comma-Separated Values)
Reference/derivation: https://opendatahandbook.org/guide/en/appendices/file-formats/
· Metadata
Metadata provides information about data. Specifically, it is machine-readable data that describes content, context and structure of resources and their management over time. In the context of scholarly publishing, metadata are pieces of information that describe published outputs (articles, books, journals, etc.).
· Metadata exchange protocol
A metadata exchange protocol is a set of rules and standards that governs the transfer of metadata between systems, applications, or services. These protocols facilitate the sharing, discovery, and use of metadata and ensure interoperability, and consistent interpretation of metadata across various systems and platforms.
Commonly used metadata exchange protocols
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OAI-PMH (Open Archives Initiative Protocol for Metadata Harvesting)
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OAI-ORE (Open Archives Initiative Object Reuse and Exchange)
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RESTful APIs (Representational State Transfer APIs)
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SWORD (Simple Web-service Offering Repository Deposit)
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SOAP (Simple Object Access Protocol)
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SPARQL (SPARQL Protocol and RDF Query Language)
Armengou, C., Edig, X. van ., Laakso, M., & Umerle, T. (2023). CRAFT-OA Deliverable 3.1 report on standards for best publishing practices and basic technical requirements in the light of FAIR principles (Draft). Zenodo. https://doi.org/10.5281/zenodo.8112662
Barnes, M., Cole, G., Fry, J., Gatti, R., & Higman, R. (2023). 'Good, Better, Best': practices in archiving and preserving open access monographs (1.0). Zenodo. https://doi.org/10.5281/zenodo.7876048
Barthonnat, C., Blotière, E., Gingold, A., Mas, F.-X., Stanić, N., Pierno, A., Szulińska, A., Armando, L., Pochet, B., de Santis, L., MacGregor, J., Pozzo, R., & Pogačnik, A. (2021). OPERAS SIG on Tools for Open Scholarly Communication: White Paper 2021. Zenodo. https://doi.org/10.5281/zenodo.5654319
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